Thursday May 13, 2004 Minutes

The purpose of the board meeting was to successfully transition responsibility from the departing board members to the new members. As such the procedures for transferring keys to the mail box and updating the signature cards for the bank account were followed.

The responsibilities of the new board are as follows:

• Barb Hallman – President

• Jim Klementisz – Vice President

• John Pritchard - Treasury

• Pam Ley – Secretary

• Albert McCormick – Member at large

Again the board would like to thank alumni members Mike Washington and Mike Roynan for their prior two years of service. New board members Pam Ley and Albert McCormack were elected to the board in the annual association’s community meeting in April.  They will each serve a two year term.  Please take the time to congratulate these folks for their achievement and their willingness to contribute to this cause.

Additionally the board discussed the following topics:

Fieldstone Punch List:

Meeting with Tim Woodrow and Joe Thoma

Thursday April 22^nd Jim Klementisz conducted a walk around with Tim Woodrow (Skippack Township Engineer) and Joe Thoma (Fieldstone Associates) regarding several open issues still remaining on the communities punch list. Listed below is the list discussed:

Tree Replacement:

I am sure you all have noticed that we now have TREES.  After several follow up calls to both Fieldstone Associates and the Skippack Township both their Engineer’s office and their attorneys trees are being planted in the community the week of May 17^th.  We have been assured by Joe Thoma that all trees will be planted by the end of this week.  Since these are newly planted tress we are asking everyone’s help in keeping them health.  Please take the time if you live near an open space where there is a newly planted tree, please bring your take the time to given them an occasional drink of water. It looks like it is going to be a hot summer and now that the trees have been replaced it is no longer the township or Fieldstones responsibility to make sure they are keep alive.   The board is planning on purchasing “Gator” bags to put around the trees in the front entrance area, this will help prolong the period for which we need to water the trees, however we will need help in making sure there is water in the bags.

Retention Basins

The basin between lot 11 and 12 will be corrected by installing an underground perforated PVC pipe from the point of the water ponding to the drain opening at the far end.  The retention basin at the front entrance also has a hole on the side that drops down into the basin about eight feet.  We have asked for a screen protection barrier to be placed in the opening.

Sidewalk on Buck Hollow

Tim was not sure if the black top walkway on Buck Hallow was the work of Fieldstone or John Garis (the builder next door).  He will follow up with both builders.

Cracks in the Walkway

Cracks in the walkways will be corrected. Also, some sidewalks show damage from what they believe is attributed rock salt. Tim has asked Joe fix them as well.  However we should all take this into consideration this next winter when salting the walkways.

Erosion behind lots 36 and 37 and the Common Area in front of Mountain Laurel Circle

The erosion will be corrected by applying top soil and seeding.  Also, the temporary erosion filter will be removed from lot 37.  

The board will like to thank the Green Thumb Committee for their beautiful planting at the front entrance.  Special thanks go to Fran Tendall for coordinating the planting efforts and her helpers Mike and Mary Washington, Melissa Older, David Marks, Susan Jablokov, and Brendan Vitari.  Also thank you to the mulchers Jessica Guyer, Brian Ley, Mike Gempp, Bob Older, Ray Geissel and the Mulch Committee coordinaters Quan Nguyen and Mike Washington.  And thanks to Pam Ley and Dave Marks for their pruning efforts.

Annual Skippack Ridge BBQ and Annual Golf Outing

Saturday June 12^th is the date for both the golf outing at the Worchester Golf Course and Neighborhood BBQ.  Please contact Brian Ley for details on the golf outing.  Janet Fries, Veronica Vitari, and Pam Ley are planning this year’s BBQ which will be held at the Skippack Pool.  Details will be forthcoming shortly.

Trash Removal

At the last community meeting Dave Marks suggested we look into a community contract with waste removal companies in the area to see if we could get a community rate. Dave has contacted the three companies in the area and obtained the following bids.  

The board would like to solicit the communities interesting in participating in this proposal.  If we elected to participate in the offering the board would then be responsible for collecting the funds from each homeowner on some periodic basis (quarterly or annually) as part of your increased dues.  Based on the above proposals each homeowner would save approximately $6.00 per month.  This savings could either be shared with the community association (for increased expenses, planting of the common areas, community events, etc) or passed back to the homeowners directly.  A survey will be sent out asking for your opinion.  It’s important to remember that this would require a change to the by-laws since there would be additionally services provided by the board and would require a 51% approval rating prior to adoption.

Next Board Meeting

The next board meeting has been scheduled for 7:00 on Tuesday August 10^th at Jim and Roseanne Klementisz house at 4442 Mountain Laurel Circle .